Final Presentation Instructions

The safety and well-being of all conference participants is our top priority. Please know that our thoughts are with all those affected by the COVID-19 outbreak. We apologize for any inconvenience the cancellation of the onsite program may have caused our participants.

The MeMeA 2020 Organizing Committee has decided to offer an online platform for accepted authors to upload recorded presentations. In order to be eligible, the following steps should already be completed:

  1. Electronic Copyright via EDAS.
  2. Final Manuscript submitted via EDAS.
  3. Paid all necessary registration/publication fees (more information on pricing below).

In order to be published in the MeMeA 2020 Proceedings, and in IEEE Xplore, you must complete the three steps within May 3rd and submit your 15-minute pre-recorded presentation by May 3rd.


The registration rates have been adjusted to accommodate the move to an online platform. The updated fees are as follows:

  • IMS Member - $200
  • IEEE Member - $250
  • Non-Member - $300
  • Student- $100

Each full registration will only cover up to one publication. Each additional paper will require a $100 additional paper fee. Student registration fees do NOT guarantee the publication of an accepted paper.

The registered author does not have to be the presenting author. Any author of an accepted paper may present.

Please note that only the registered author will receive access to the full conference content and the conference certificate of attendance.

A 15-minute pre-recorded presentation, as a voice over slide show, should be created for each accepted paper. Please start the presentation with a short self-introduction of the presenter/s (must be one of the authors). Please save your presentation as an MP4 file and name the file your Paper Number.


To upload, first log onto EDAS and click on your accepted paper. Under Final Manuscript, you will find the upload option “Virtual Presentation Upload”. Click the cloud icon and upload your final presentation by May 3rd.


Please note that the final manuscripts must be uploaded prior to uploading the pre-recorded presentation.

You have two upload options:

  1. Choose File: If your MP4 file is under 200 MB, please upload using the “Choose File” button. Once the file name is listed, please click “Upload MP4 Video”.
  2. URL: If you MP4 file is over 200 MB, please input a Dropbox or Google Drive directory URL into the text field. Once the URL is listed, please click “Upload MP4 Video”.

**Please note that MP4 files may take a few minutes to successfully upload. We recommend using a strong internet connection when uploading and to be patient.

For information on how to create a voice-over presentation in Microsoft Office please visit:

All pre-recorded presentations will be reviewed by the Session Chairs in order to guarantee relevant and high-quality content. If your presentation is not a strong reflection of the accepted Final Manuscript, or if the presenter is not one of the authors, the Chairs have the authority to reject submission. 


To upload, first log onto EDAS and click your accepted paper. Under Auxiliary Files, you will find the upload option "Speaker Headshot". Click the cloud icon and upload your headshot by May 3rd. Please update your bio under your EDAS profile. 



Authors that do not want to provide a pre-recorded presentation and don’t want to keep their paper in the proceedings can withdraw from MeMeA 2020 and receive a Full Refund. If you are interested in withdrawing, please email [email protected] for further information.

The Online Conference will be available to paid attendees starting June 1st and ending July 1st. More information on how to access will be forthcoming.

Again, we apologize for any inconvenience this has or may cause. For questions or concerns, please contact Taylor Lineberger, [email protected].

We appreciate your patience and look forward to bringing you the highest-quality content for MeMeA 2020.